![]() This goes back to tip 1: The more you can get done in your allotted email time, the better. Email Productivity Tip 4: Do It Ahead of Time You can respond directly to each specific point or question, while also including a general response. It lets you leave comments on emails, just as you would in a document. Writing back point by point can be laborious, and different conversations can lead to a confusing thread hell. Sometimes you get an email that covers lots of points (or contains a lot of questions). This makes it quick and easy anytime it’s simpler to show someone how to do something instead of typing out a confusing set of directions. You can also save it as an mp4 file to any cloud account or directly to your YouTube channel. Screencast lets you record your screen and microphone, and then add the video directly to an email. It only shows times where you’re available, syncs with your Google Calendar, and is easy to add to your email signature, so anybody with your email with can schedule time without the interminable “when are you available” messages. The meeting scheduler lets coworkers and clients schedule meeting times with you whenever is convenient for them. Go ahead and stop the madness with Meeting Scheduler for Gmail, Free Screencast Recording for Gmail, and Gmail Notes. All that needs to happen is to schedule a time to meet, or a quick explanation of how to use a new feature, and then it turns into an endless back-and-forth. Email Productivity Tip 3: Stop Playing Tag So you can turn off email notifications, and never have to worry about distractions or missing the messages that matter. With Gmail SMS Alerts, emails from important people get sent as text messages directly to your phone. But those are complicated to set up, and hard to adjust notifications for. You can set up a filter or a special tag, sure. What if your boss, supervisor, or a VIP client needs your attention now? Sure you can just turn off notifications, but sometimes emails from certain people are a priority. With the constant inbox barrage, it can be hard to distinguish signal from noise. Email Productivity Tip 2: Prioritize Who Gets Through Any emails that you got during the paused period will show up as soon as you say so, when you have time to give them your full attention. ![]() Set it for five minutes, set it for the whole day, turn it off whenever you’ve scheduled your email time. ![]() It’s like pressing the mute button, so you can focus without constant email diversions. The Free Pause Gmail Chrome Extension allows you to prevent new emails from showing up until you want them to. If you schedule a half hour when you get to work for emails, a quick inbox check for important items, and another half hour at the end of the day, you can reduce your email time to just over an hour, leaving you the rest of the day to work distraction-free.īut what about the constant notifications? No problem. And then (most importantly) leave it alone the rest of the time. ![]() Schedule windows of time into your day specifically devoted to email. The number one tip experts recommend for increasing your email productivity is simply a matter of time management. Email Productivity Tip 1: Schedule Your Email Time Here are some easy tricks to help you cut down email time to just an hour or two a day. Using email more efficiently means less time using email, and more time for the rest of your day. Simple: if you increase your email productivity, you increase your overall productivity. Assuming a 40 or 50 hour work week, that’s about a whopping 75% of your working hours! So when can we get any actual work done? That’s not even including writing and responding to them. ![]() But how much? According to some studies, the average American office worker spends over SIX HOURS a day just checking their emails. We all know email can waste a lot of time. ![]()
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